We’re Grassroots, a new cannabis company that’s all about living deeply. We started in Illinois and we’re growing nationally from the ground up. We care deeply, about our plants, our products and the people they serve. Our team brings an unmatched depth of expertise and commitment to perfection to every cannabis seedling we cultivate, and every product we invent. We may be one of the largest medical cannabis dispensary owners in the country with licenses in a growing number of states, but we operate like a hometown business in the same communities where we live with our families and friends. In doing so, we connect deeply, to one another, to our communities and to a larger movement. We’re always looking for new talent to join our team and to move our growing industry forward.
Grassroots Cannabis is looking for an Administrative Assistant who can become an integral part of our organization and grow with our company. The ideal candidate is proactive, innovative and passionate, able to beat deadlines and find answers when it appears there are none.
This newly created role will work to assist with day-to-day operations of the cultivation center. This person will be responsible for tracking and putting together a yearly budget for all consumables, sundries, routine maintenance, and any other operational cost that isn’t directly associated with a specific department or process. As well as, onboarding new employees in conjuncture with Human Resources.
Manage deliveries, returns, and procurement for the facility. Price hunt for cost effective alternatives
Liaison with Human Resources for Issues including clocking in/out, tracking sick days, time off, attendance, and other HR related situations
Make sure that the buildings consumables are replenished (paper towels, toilet paper, hand soap, laundry detergent, rubber gloves, etc.) Assist with the inventory of packaging materials.
Contact for building vendors, such as landscaping contractors, trash companies, janitorial services, uniform deliveries, etc.
Assist the accounting department to deal with payments and billing for all accounts (gas supply, water, electric). Prepare expense reports for department heads
Manage contractors and their schedules
Coordinate scheduling for all department meetings and conference calls. Maintain A/V equipment. Take notes, compile minutes with highlighted action items, and distribute to attendees
Be familiar with the Medical Cannabis Program rules and regulations to be aware of compliance
Escort inspectors and provide them with all documents requested
Ensuring all administrative and personnel materials and records are kept up to date
Liaison to the IT dept
Minimum age requirement: 21
Must be able to successfully pass a thorough internal and external background check including criminal history check by the IL State Police and FBI
Must be able to obtain an Agent Registration Card from the Illinois Department of Agriculture
Associates or Bachelor’s preferred
3+ years of experience of administrative assistance in large scale operation
Experience in warehouse or manufacturing facility a plus
Must be proficient with computers, including word and excel
Excellent organizational and communication skills
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
At Grassroots Cannabis we are committed to improving the quality of our patients’ lives and restoring well-being. Our medical cannabis dispensaries are setting a new standard of excellence, emphasizing health and wellness in our clean and modern facilities. Our staff is well trained and attentive, striving to serve patients with great respect and compassion.
Besides dispensing medicine, we also provide a wide range of holistic services designed to help patients maintain a healthy lifestyle, reduce stress and manage pain, such as yoga and therapeutic massage.
Grassroots Cannabis provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age disability or genetics.
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